Free Systems Review
Niko Darmawan
Niko DarmawanPropTech Automation Specialist
Free Systems Reviews — 5 slots per month

Every new matter takes 2 hours of admin
before any real work starts.
You know this should be automated.

I build workflow automations across PEXA, Xero, and Cotality — so your conveyancing or broking team handles 3x the volume without hiring.

Get Your Free Systems Review
PEXA Integration Specialist Xero + DocuSign Connected 12+ Years Building Sydney, AU

Every firm in the property chain bleeds time the same way

01

Conveyancing — 2 hours of admin per matter

PEXA workspace setup, trust receipts, engagement letters. All manual, every single matter.

$72k/year wasted
02

Mortgage Broking — 3+ hours per application

Fact finds, BID docs, document chasing, lender portal entry. Every application, start to finish.

$144k/year wasted
03

Accounting — Partners doing compliance grind

BAS prep, client onboarding, tax season capacity crunch. $500/hr talent on $150/hr work.

$48k/month eroded
04

Real Estate Agencies — Listing admin and sales tracking chaos

Listing entry across Domain and realestate.com.au, agency trust, commission splits, vendor reports — all manual.

15hrs/week per agent lost
Tell me which one sounds like your firm →

The Free Systems Review

Stop guessing what's automated and what's bleeding time. Get a workflow diagnosis and automation plan in 30 minutes.

Your Action Plan includes:

Part 1: What's Manual

I map your current matter/application workflow. Every manual step, every system gap, every double-entry point.

Part 2: What It's Costing You

Hours per matter × matters per month → dollars burned. Which tools you're paying for but not using. Risk exposure.

Part 3: Your Automation Plan

  • Quick Wins (0-2 weeks) — you can do yourself
  • Medium-Term Fixes (1-3 mo) — needs expertise
  • Strategic Bets (3-12 mo) — bigger investment

Technical Feasibility Matrix

Workflow StepToolAutomation PathConfidence
Doc collectEmailSmart forms + APIHigh
PEXA setupPEXAAPI integrationMedium
Trust reconXeroNative APIHigh
Client commsPhonePortal + automateHigh

Everything included

Workflow mapping (matter/application lifecycle)$2,000
Technical feasibility matrix (API paths)$1,500
Cost-of-manual-work analysis$1,000
Prioritized Automation Plan (3-part)$3,000
30-min live expert diagnosis$1,500
ROI calculation on recommended automations$1,000
Total Value$10,000
Your PriceFREE
Skin in the Game

If I can't identify at least $50,000/year in automatable waste during your Systems Review, your first Workflow Build is on me — no charge. I back the diagnosis with real money.

Claim Your Session

No prep needed — just show up with your workflow in mind.
Limited to 5 sessions per month. You keep the plan regardless.

The Property Transaction Stack

PEXA, Xero, and Cotality are the tools your firm already uses. I build the automation layer that connects them — so data flows from one to the next without manual re-entry.

The Property Transaction Stack

Data → Transaction → Accounting, orchestrated end-to-end

Cotality

Data Layer
  • Valuations & AVM
  • Comparables
  • Ownership data
  • Title search

PEXA

Transaction Layer
  • Digital settlement
  • Lodgement
  • Workspace setup
  • Financial settlement

Xero

Accounting Layer
  • Trust accounting
  • Invoicing
  • Commission tracking
  • Bank reconciliation
Your Automation Layer

Workflow orchestration connecting data, transaction, accounting & client communication.

Built by Niko DarmawanPEXA Integration Specialist

Working automations, not slide decks

Two working builds on PEXA Sandbox using real API documentation. The same integrations run on your live workspace — you bring the access, the automation works identically.

Demo recording in progress

Book a Systems Review for a live walkthrough →
4 min

Conveyancing: Matter to Settlement in One Click

Client intake form to PEXA workspace, Xero invoice, DocuSign engagement, and client email + SMS. 2-3 hours of manual work compressed into 90 seconds.

PEXA SandboxDomain APIXeroDocuSignResend

Demo recording in progress

Book a Systems Review for a live walkthrough →
5 min

Mortgage Broking: Application Assembly Machine

Fact find form to BID compliance doc, document checklist with auto-requests, submission package PDF, and Xero commission log. 3+ hours of admin compressed to 5 minutes.

Domain APIXeroDocuSignPuppeteerResend
Watch Full Demos

What happens after you click

Submit the form

Tell me your vertical and biggest manual pain. 2 minutes, zero commitment.

I review your workflow

I research your stack — PEXA, Xero, lender portals — before our call.

30-min live mapping

We map your workflow together. I identify every automation opportunity in real time.

You get the Action Plan

A 3-part Automation Plan + Technical Feasibility Matrix. Yours to keep and execute.

When you're ready to automate

Most firms start with a Workflow Build after their Systems Review. One workflow automated start to finish, delivered in 3 weeks.

$3,000-$5,0003 weeksFixed priceYou own everything
See What's Included
Conveyancing

Matter setup → PEXA → Xero → DocuSign → Client

Mortgage Broking

Fact find → BID doc → Submission pack → Xero

Accounting

Client onboarding → BAS prep → Doc collection

Every week you wait costs $1,500-$3,000

That's money burned on admin that software should handle. Get your workflow diagnosis and automation plan in 30 minutes. You keep the Action Plan either way.

Claim Your Free Systems Review

Limited to 5 sessions per month.